Snr Project Leader

Senior Project Leader

Region: United Kingdom
Area: England
Location: England
Salary: Competitive
Posted: 19th May 2020

  • Oversee and take accountability for one or more designated client accounts, ensuring that all outputs are delivered to the highest standard, on time, on budget, and fully meet client expectations in partnership with Scientific Director
  • Work with a designated cross-functional internal team to ensure the successful initiation, development and completion of projects
    • Lead/oversee project update meetings, client and onsite meetings (eg symposia, advisory boards, congresses, client–agency meetings, etc)
    • Develop strong working relationships with clients and internal team members
    • Liaise effectively with clients, external experts and external suppliers
    • Take accurate briefs from the client and develop detailed internal briefs for project delivery teams
    • In conjunction with other team members, oversee the development of project status trackers/timelines, monitoring project timelines and budgets on an ongoing basis
    • Proactively keep clients informed of any changes in status, timelines and budget
    • Oversee updates of project databases (eg Datavision, nominated signatory portal, VEEVA)
    • Oversee coordination of logistics for meetings, and shipping/delivery of print items
    • Oversee development of contracts and payments for external experts, in line with internal and client-specific processes
  • Review and develop budgets, SOWs and other financial documentation; ensure projects are invoiced and reconciled on schedule, working with the Finance Team
  • Ensure that all pipeline and confirmed project fees are updated on CMAP on a monthly basis, to facilitate financial and resource planning


  • Contribute to future project/financial planning discussions with clients to understand account potential/value
  • Input into the short-, medium-, and long-term resource allocation for nominated accounts, based on financial forecast and project requirements/timelines
  • Proactively solicit regular client feedback on team’s performance for nominated account(s)
    • Ensure client feedback is cascaded to wider delivery team
    • In conjunction with Company Directors and other team members, develop internal processes, strategies and resources in line with client feedback


  • Review outlines and drafts of materials (eg publications, slide decks, reports, training materials) according to the project brief, ensuring accuracy and that all review comments are adequately incorporated; ensure materials comply with client/internal SOPs, industry compliance guidelines, deadlines, budgets and other agreed specifications
  • Ensure all materials produced undergo internal review, QC, styling and data checks/copy-editing (where required), and final versions are approved by the required personnel
  • Apply high-level scientific and strategic insight/understanding across accounts and individual projects
  • Attend training sessions on an as-needed basis to ensure development of core skills and competencies; cascade learnings to wider delivery team
  • Apply knowledge of key industry guidelines (eg Good Publication Practice 3, ABPI, PhRMA, CONSORT,
    client-specific) and provide guidance to other team members

Line management and leadership

  • Line manage other team members; carry out objective setting and performance appraisals, ensure individual objectives are achieved, and address performance issues proactively and effectively
  • Provide support, mentoring, and timely consistent and constructive feedback to team members on quality of work, working relationships and behaviours, to aid their professional development and ensure quality standards are met
  • Identify skills gaps and areas of development for other team members; recommend/carry out appropriate mentoring and training
  • Develop internal training materials and deliver internal training sessions
  • Support Operations Manager and Directors in the recruitment process for the company’s project leading function
  • Be a positive role model for other team members, in terms of work ethos, attitude and company commitment
  • Ensure own and line reports’ timesheets are completed accurately and submitted on time


Business development

  • Work with Company Directors and wider team to develop the organic growth potential of nominated accounts
  • When required, generate, develop and secure new business opportunities
  • Attend new business pitches, when required
  • Lead the development of project budgets, timelines and reconciliations for new business initiatives


Person specification

Attribute or experience Essential Desirable
Life science degree (preference: pharmacology/pharmacy, medicine, biomedical sciences) x  
Project management or strategic delivery experience in a client-facing role within a Med Comms agency (minimum 5 years’ experience) x  
Medical writing experience   x
Prior pharma or Med Comms experience x  


Required competencies

  • Excellent leadership skills
  • Excellent financial/business acumen
  • Excellent communication skills
  • Excellent English language and grammatical skills
  • Excellent analytical/strategic skills
  • Excellent decision-making ability
  • Excellent attention to detail
  • Excellent team work
  • Excellent time management skills
  • Excellent problem-solving skills
  • Excellent mentoring skills
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